Free Email Signature Generator


Why is an email signature important?

What is an email signature?

An email signature is a personal sign-off that is placed at the end of your email to close it warmly and professionally and often contains further contact information on the sender like phone number, website, or social media links. Using an email signature is a useful way to give your email recipients more context about yourself and further contact information so they can get in touch beyond email. The most essential information to include in your email signature is an image, your job title, company name, phone number, website and links to your relevant social media pages. Adding banners, GIFs and other visual calls to action can be a real game changer when it comes to how well your email performs. Many email clients like Gmail and Yahoo have a feature that lets you automatically add email signatures to your emails, but you can also use an email signature maker to easily create one.

Who should use an email signature?

For starters, using the right kind of email signature increases your email response rate by 32 percent and your engagement by 22 percent— a huge benefit that every email user should reap. Email signatures can be created and used by anyone with an email address, and because they have such an impact on email performance, we believe everyone should use them! Whether you are an employee, small business owner, freelancer, entrepreneur, or student, creating a professional email signature is an ideal solution for leaving a lasting impression.

Why should I use an email signature?

Email is still the most prefered and common form of business communication, and email marketing is one of the most effective forms of digital marketing to date. With our email-obsessed culture, its critical to make your emails as professional as possible, and that means including well-designed, professional email signatures, which will increase your email response rate by an average of 32 percent and your engagement by 22 percent. Creating a professional email signature is easy! It should take only a few minutes if you’re using using an email signature maker.

What should I include in my email signature?

When it comes to the information in your mail signature, less is more. You don’t want to overload your signature with needless information rather only the most relevant details that help people learn more about you or your business and get in contact. Make sure to feature the following information where applicable:
  • Your name
  • Title
  • Business name
  • Email address (no more than two)
  • Phone number (no more than two)
  • Website
  • Physical address
  • Social media links
You can easily add this information using an email signature generator, like the one above.

How to create an email signature?

Creating a professional email signature is easy with an email signature maker:
  • Sign up using Gmail, Facebook or your email account.
  • Fill in your signature details.
  • Save your changes
  • Choose your email client - such as Gmail, Outlook, Mac Mail
  • When you are done creating your signature, add it to your email client

How should I pick an email signature design?

Good question! When it comes to email signature design, one size does not fit all. The design should be suited to your type of business or personal brand. For example, financial advisors should have a classic, traditional look and feel to their design, while graphic designers should have a bolder, visually-oriented email signature design. If you need some inspiration, check out these email signature examples for a variety of professionals and industries. Then, use an email signature maker to find the right template and tweak it to suit you most.

Will my email signature only work in Gmail?

When choosing an email signature generator, it’s very important to pick one that supports the most popular email clients, not just yours. For example, WiseStamp supports all major email clients including Gmail, Outlook, Yahoo, AOL, Hotmail and more. Use an email signature creator to make sure your mail signature will work and look great on all of these clients.

How can I write the most effective email?

There is no magic formula to writing an email that will guarantee the response you want, or even a response at all. However, there are so fail-safe tips that will get you the best results possible. Here is a short guide to writing the most effective email:
  1. Subject line: Make it descriptive and keep it short (5-10 words). Don’t make it sounds like spam or clickbait.
  2. Length: Aim to keep your emails relatively short—ideally one paragraph or two paragraphs maximum. Keep in mind that most people read email on a mobile device, so brevity is key.
  3. Signoff: Adding the right closing to your email is critical. Here is a guide on the best email signoffs. After your closing, make sure to include your mail signature or even better, set your signature to appear automatically.

What else should I add to my mail signature?

Traditionally, email signatures contain the most essential contact information about your business or personal brand. In addition, you should also add dynamic content like your latest Tweet or your Instagram feed. It’s also wise to add interactive content, like a call-to-action that prompts your email recipients to register for your next event, browse your latest sale, download your whitepaper, or more. These can be easily added when you create an email signature with an email signature creator, like the one above.

How do I create a professional signature in Gmail?

If you’re a Gmail user, you can set up your email signature in a matter of minutes!
  1. In the email signature creator, fill in your details and select a signature template.
  2. Spice up your signature and tweak your email signature design, add a call to action, and email add-ons.
  3. Once you are done, click on “OK I’m done.” The email signature creator will instantly generate your signature.
  4. Choose Gmail as your email provider and connect your new mail signature to your account.
  5. Refresh your Gmail and compose a new email. You’ll see your email signature at the bottom.
Alternatively, you can go to your email settings and create a signature. Here is our step-by-step guide on how to add an email signature in Gmail.

How do I create an HTML email signature?

You don’t have to be an HTML expert to create a great looking, custom HTML email signature:
  • Use a free email signature generator
  • Sign up, choose a signature template, and add your information
  • When you’re done, have the signature generator create the HTML code for you
  • Once you have the code, copy it
  • Paste it into your email client’s signature settings and hit “save” - you’re all done!

How do I add my logo to my email signature?

The quickest and easiest way to add your logo or any image to your email signature is to use an email signature generator like the one above. Just make sure your image is a .JPG or .PNG file.

What is the best font for an email signature?

Here are the most common and recommended fonts for your email signatures:
  • Arial
  • Verdana
  • Courier
  • Georgia
  • Helvetica
  • Palatino
  • Tahoma
  • Lucida
  • Times New Roman
  • Trebuchet
Which one should you choose? The right font for your email signature design needs to be both functional and pleasing to the eye. When it comes to functionality, not all fonts are universal or “web safe,” meaning they are not compatible with all devices and operating systems. The style of your font also communicates a lot about your business and personal brand. To learn more, you can read our guide on email signature fonts.

One of the easiest ways to choose a font is to create your signature with an email signature generator.
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